Roles And Responsibilities Within The INGID Board

January 23, 2019

Late last year I wrote a short piece to welcome the newest INGID board members onto the ‘team’.

To expand on that, the board thought it might be useful and interesting for INGID members to have a little more information on what the board do and how INGID is run.

Have you ever wondered, what goes on behind the scenes? How much work is involved? What resources and supports INGID have access to in order to make it all happen ? One of our newest board members Karen Henderson recently said …”I had no idea how much work there was to do until I joined the board”…

How is INGID operated ? Who organises everything and how? Good question!

We currently have a total of 7 board members and each of us undertakes specific tasks while also working together on various projects.

The below is a bit of a summary of what each of us does.

Role of INGID President

To represent INGID at conferences and meetings
Organize the agenda and chair all meetings
Has the casting vote in case of a tie
Has the final authority for expenditure
To manage the activities in accordance with the INGID`s regulations and decisions
To look after the members’ interests in regards to INGID`s aims
To assist with arranging conferences
To appoint any necessary working parties
To prepare items for discussion at the General Meeting
To implement the decisions of the General Meeting

Role of INGID Vice President

work with the President in order to learn the role
understand the structure of INGID and its relationship with other organisations
to gain an appreciation of membership requirements and financial obligations
Actively participate as a Board member to get the objectives of INGID fulfilled
where necessary, stand-in for the President

Role of INGID Treasurer:

To be responsible for collection and distribution of funds
Maintain electronic accounts for auditing purpose
Authorise expenditure
To present the treasury report bi-annually at the AGM
Raise sponsorship for Conference and projects
Maintain the membership database
Act as liaison for the sponsors

Role of INGID Secretary

Shared with the Assistant Secretary

Welcoming new member’s and sending out surveys to the members where required.
Writing up the monthly board minutes and sending it out to the board also making corrections were needed.
Program planning, inviting speakers, site visits making sure we have alternative options for hotels for delegates etc.
Making sure that the venues are acceptable for the conference and that it is adequate for the needs of the different speakers.
Giving relevant information through to the different organisations as well as the different nurses’ networks.
Organising face to face meetings for the board that may be coming up, organising flights, hotel bookings, making sure everyone is on board with the correct information in regards to upcoming events.
Sending out a survey with a video on the different options with regards to the social event. Calculating the final count for the social event, making sure a booking is done in advance. Also organising the busses to the social event if needed etc.
Working with Kenes and liaising with the conference organiser on all the aspects of the ESID conference.
Following up on day- to- day business and correspondence, responding to e-mails and general correspondence were it is required.

Role of INGID Director of Communications:

work alongside INGID’s website manager
seeking out marketing opportunities at related conferences
having a social media presence using Twitter and Facebook
connecting with medical colleagues from ESID, patient charities and industries

Role of INGID Website Manager:

work alongside the director of communications
work alongside the secretary
maintain and update the website as needed including resources, presentations, education, events, and INGID news
work along other organizations to ensure adequate and timely communication
write and distribute the journal/ newsletter
maintain INGID board members information on website
work with the appointed IT support

In particular, preparation for our annual meetings is a hectic time for the board. It’s often helpful to have suggestions from our members. The board is here to work for INGID members so don’t be afraid to provide your input in 2019!